You can set permissions for public folders and mailbox folders by assigning a role to a user name that appears in the global address list. You can define custom roles or use the following default roles:
Every folder has a default user that grants permissions to undefined users. To give only defined users permission to use a public folder or mailbox folder, you can set the default user to None.
Each role is defined by a set of permissions as follows.
| Permission | Description |
| Create Items | Grants the user permission to post items in the folder. |
| Read Items | Grants the user permission to open any item in the folder. |
| Create Subfolder | Grants the user permission to create subfolders in the folder. |
| Folder Owner | Grants all permissions in the folder. |
| Folder Contact | Grants the user Folder Contact permission. Folder Contacts receive automated notifications from the folder, such as replication conflict messages and requests from users for additional permissions or other changes in the folder. |
| Edit Items | None: Prevents the user from editing any
item. Own: Grants the user permission to edit the user's own items. All: Grants the user permission to edit any item. |
| Delete Items | None: Prevents the user from deleting
any item. Own: Grants the user permission to delete the user's own items. All: Grants the user permission to delete any item. |
Roles are associated with the following permissions.
| Role | |||||||||||||||
| Owner | Publishing Editor | Editor | Publishing Author | Author | Reviewer | Contributor | None | ||||||||
| X | X | X | X | X | X | ||||||||||
| X | X | X | X | X | X | ||||||||||
| X | X | X | |||||||||||||
| X | |||||||||||||||
| X | |||||||||||||||
| All | All | All | Own | Own | None | None | |||||||||
| All | All | All | Own | Own | None | None | |||||||||