ODE: How to Create a Shortcut on the Desktop with ODE

• Microsoft Office 97 Developer Edition Tools

SUMMARY

Advanced: Requires expert coding, interoperability, and multiuser skills.

Microsoft Office 97 Developer Edition Tools does not provide a way to create a shortcut outside of the application's program group. This article demonstrates how to create a shortcut on the desktop using Visual Basic for Applications and batch (*.bat) files.

This article assumes that you are familiar with Visual Basic for Applications, the Microsoft Office Developers Edition Setup Wizard, and with creating Microsoft Access applications using the programming tools provided with Microsoft Access. For more information about Visual Basic for Applications, please refer to the "Building Applications with Microsoft Access 97" manual.

MORE INFORMATION

Microsoft provides programming examples for illustration only, without warranty either expressed or implied, including, but not limited to, the implied warranties of merchantability and/or fitness for a particular purpose. This article assumes that you are familiar with the programming language being demonstrated and the tools used to create and debug procedures. Microsoft support engineers can help explain the functionality of a particular procedure, but they will not modify these examples to provide added functionality or construct procedures to meet your specific needs. If you have limited programming experience, you may want to contact the Microsoft fee-based consulting line at (800) 936-5200. For more information about the support options available from Microsoft, please see the following page on the World Wide Web:

   http://www.microsoft.com/support/supportnet/refguide/default.asp

Script.bat         Script.bat is copied to the folder where Windows runs
                   and is started at the end of setup. Script.bat runs
                   Copyshortcut.mdb and waits until it has completed its
                   work before running Cleanup.bat.

CopyShortcut.mdb   CopyShortcut.mdb contains code that copies a shortcut
                   from its location in the application's program group
                   to the computer's desktop. It also creates Cleanup.bat
                   on the user's computer.

Cleanup.bat        Cleanup.bat first deletes Script.bat and
                   CopyShortcut.mdb, which are no longer needed after the
                   shortcut on the desktop has been created. Cleanup.bat
                   then deletes itself.

The following steps demonstrate how to create the additional files discussed above and how to distribute them with the sample Northwind (Northwind.mdb) database using the Microsoft Office Developer Edition Tools Setup Wizard:

Creating CopyShortcut.mdb and Script.bat

1. In Microsoft Access 97, create a new database called CopyShortcut.mdb.

2. Create the following new module:

   Option Compare Database Option Explicit

   ' Declare variables. Dim DesktopPath As String Dim StartMenuPath As String Dim WinPath As String Dim fNameOld As String Dim fNameNew As String

   ' Declare Public variables. Public Type ShortItemId

               cb As Long
               abID As Byte
          End Type
   
          Public Type ITEMIDLIST
               mkid As ShortItemId
          End Type
   
          ' Declare constants.
          Const CSIDL_TEMPLATES = &H15
          Const CSIDL_STARTMENU = &HB
          Const CSIDL_FAVORITES = &H6
          Const CSIDL_DESKTOPDIRECTORY = &H10
   
          ' Declare API functions.
          Public Declare Function SHGetPathFromIDList Lib "shell32.dll" _
             (ByVal pidl As Long, ByVal pszPath As String) As Long
   
          Public Declare Function SHGetSpecialFolderLocation Lib _
             "shell32.dll" (ByVal hwndOwner As Long, ByVal nFolder _
             As Long, pidl As ITEMIDLIST) As Long
   
          Function GetSpecialFolder(CSIDL As Long) As String
   
             Dim idlstr As Long
             Dim sPath As String
             Dim IDL As ITEMIDLIST
   
             Const NOERROR = 0
             Const MAX_LENGTH = 260
   
             On Error Goto Err_GetFolder
   
             ' Fill the idl structure with the specified folder item.
             idlstr = SHGetSpecialFolderLocation _
                (Application.hWndAccessApp, CSIDL, IDL)
   
             If idlstr = NOERROR Then
   
                  ' Get the path from the idl list, and return
                  ' the folder with a slash at the end.
                  sPath = Space$(MAX_LENGTH)
                  idlstr = SHGetPathFromIDList(ByVal IDL.mkid.cb, ByVal sPath)
   
                     If idlstr Then
                       GetSpecialFolder = Left$(sPath, InStr(sPath, Chr$(0)) _
                         - 1) & "\"
                     End If
   
             End If
   
           Exit_GetFolder:
              Exit Function
           Err_GetFolder:
              Msgbox err.description, vbCritical or VbokOnly
              Resume Exit_GetFolder
   
          End Function
   
          Function CopyAppShortcut()
             ' Turn off screen updating.
             Application.Echo False
   
             ' Call the GetSpecialFolder function to get the location
             ' of the Desktop, Start Menu, and Windows directories.
   
             DesktopPath = GetSpecialFolder(CSIDL_DESKTOPDIRECTORY)
             StartMenuPath = GetSpecialFolder(CSIDL_STARTMENU)
             WinPath = Left(GetSpecialFolder(CSIDL_TEMPLATES), _
                Len(GetSpecialFolder(CSIDL_TEMPLATES)) - 9)
   
             ' If there is a problem in getting the paths, then
             ' show an error message and exit.
   
             If DesktopPath = "" Or StartMenuPath = "" Or WinPath = "" Then
                  Application.Echo True
                  MsgBox "Error retrieving folder paths." & Chr(13) & _
                     "Unable to copy shortcut to desktop."
                  Exit Function
             End If
   
             ' Copy the shortcut from its program group to the Desktop.
   
             FileCopy StartMenuPath & "Programs\Northwind\Northwind.lnk", _
                DesktopPath & "\Northwind.lnk"
   
             ' NOTE: It is necessary to modify the following lines of code to
             ' match your application's path and shortcut's name.
             '
             '   "Programs\Northwind\Northwind.lnk"
             '
             ' should be modified to read:
             '
             '   "Programs\Path To Your Application\Your Shortcut Name.lnk"
             '
             ' -and-
             '
             '   "\Northwind.lnk"
             '
             ' should be modified to read:
             '
             '   "\Your Shortcut Name.lnk"
   
             ' Create the batch file Cleanup.bat, which will
             ' run after CopyShortCut.mdb is closed.
   
             Open WinPath & "Cleanup.bat" For Output As #1
             Print #1, "del " & WinPath & "Script.bat"
             Print #1, "del " & WinPath & "CopyShortcut.mdb"
             Print #1, "Echo Northwind Setup is now complete."
             Print #1, "Echo Close this DOS window "
             Print #1, "Echo by clicking on the X"
             Print #1, "Echo at the top right..."
             Print #1, "Echo :)"
             Print #1, "Echo :)"
             Print #1, "Echo :)"
             Print #1, "Echo :)"
             Print #1, "Echo :)"
             Print #1, "Echo :)"
             Print #1, "Del " & WinPath & "Cleanup.bat"
             Close #1
   
             ' After Cleanup.bat is created, close
             ' Microsoft Access.
   
          Exit_CopyAppShortcut:
               Application.quit
          Err_GetFolder:
              Application.echo True
              Msgbox err.description, vbCritical or VbokOnly
              Resume Exit_CopyAppShortCut
   
         End Function
   
   

3. Save the new module as DeskTopShortcuts.

4. Create the following new macro and name it AutoExec:

   Action ------ RunCode

   Action Arguments ------------------------------- Function Name: CopyAppShortCut()

5. Save the macro.

   NOTE: When you name a macro AutoExec, it will run each time the Database is opened. To open the database without running the AutoExec macro, press SHIFT until the database opens.

6. Close the CopyShortcut database.

7. Open any text editor (such as Notepad) and type the following:

   Echo Off Start /wait /min CopyShortcut.mdb Cls Call Cleanup.bat

8. Save the new text file as Script.bat.

Creating a Run-Time Distribution

  1. Run the Microsoft Office 97 Developers Edition Tools Setup Wizard.

  2. Select "Create a new set of setup options for my application's
     custom Setup Program", and then click Next.

  3. Add the following files to the List Of Files window. Make sure to
     correctly set File Properties for each file you add.

       CopyShortcut.mdb
       ----------------
       Destination Folder: $(WinPath)

       Script.bat
       ----------
       Destination Folder: $(WinPath)

       Northwind.mdb
       -------------
       Destination Folder: $(AppPath)
       Set As Application's Main File: Checked

     After you've added these files, click Next.

  4. Click Add to include a shortcut to run Northwind.mdb:

       Shortcut for Northwind.mdb
       --------------------------
       General Shortcut Properties
            Description: Northwind
       Database Shortcut Properties
            Database Command-Line Options: Run-time

     Click Next twice to bypass the Registry Values screen, and respond
     to any prompts from the Setup Wizard.

  5. Make sure the following components are being included in your
     run-time distribution, and then click Next twice to bypass the next
     screen.

       Microsoft Access Run-Time Version
       Workgroup Administrator

  6. Name the application Northwind, and then click Next.

  7. In the "Run the following file after the custom Setup program is
     completed:" box, select Script.bat.

  8. In "Enter or edit the command line that will be used to run the
     executable file," type the following:

       "$(FilePath)\Script.bat"

  9. Select "Allow Setup to Complete Before the File Finishes Running,"
     then click Next.

 10. Follow instructions from the Setup Wizard and complete building your
     run-time distribution.

NOTE: The process described in this article only functions during the initial setup of the application. Running setup in maintenance mode will not cause a shortcut to be created. If it is necessary to do so, you should uninstall and then reinstall the run-time application.

REFERENCES

For more information about including an executable file with your custom Setup program, search the Help Index for "Setup Wizard, files to run after Setup."

Or see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q163062
   TITLE     : ODE97: Errors Executing File After Custom Setup