The information in this article applies to:
- Microsoft Word for Windows, version 6.0
SUMMARY
This article describes how you can create Examples and Style Samples for
your Word for Windows templates that will display in the Format Style
Gallery dialog box. You can also print these samples. The templates
supplied with Word 6.0 include Examples and Style Samples, but your
own templates will not contain these items unless you create them using
the instructions in this article.
In the Format Style Gallery dialog box, if you select the Example option,
Word displays a sample document formatted with the styles from the selected
template. If you select the Style Samples option, Word displays a list of
all styles in the selected template with sample text formatted with the
styles.
MORE INFORMATION
To add Examples and Style Samples to your template that will display in the
Preview Of box, you must create two AutoText entries for the template, as
described below in the subsequent two sections.
Creating Text Examples
- Open the template for which you want to create an Example preview.
- In the template, type a sample document that uses the styles in your
template. Your sample document should effectively demonstrate the use
of as many template styles as possible.
- Select the formatted text and then use the following procedure to
create an AutoText entry:
a. From the Edit menu, choose AutoText.
b. In the Name box, type "Gallery Example" (without the quotation
marks).
c. In the Make AutoText Entry Available To box, select Documents
Based On <Your Template>.dot [do not select All Documents
(Normal.dot)].
d. Choose the ADD button.
- In the template, delete the text you typed in Step 2 above.
- Save and close the template.
Style Samples
- Open the template for which you want to create a Style Samples preview.
- Type the name of each template style on a separate line. Apply the
corresponding style to the style name text to demonstrate its use. For
example, if you type "Body Text," format the text with the Body Text
style.
- Select the formatted sample text and then use the following procedure to
create an AutoText entry:
a. From the Edit menu, choose AutoText.
b. In the Name box, type "Gallery Style Samples" (without the quotation
marks).
c. In the Make AutoText Entry Available To box, select Documents
Based On <Your Template>.dot [do not select All Documents
(Normal.dot)].
d. Choose the ADD button.
- In the template, delete the text you typed in Step 2 above.
- Save and close the template.
When you create a document based on this template, your formatted Gallery
Style Sample and Gallery Example text will display in the Format Style
Gallery box when you select the Style Samples or Example options,
respectively.
REFERENCES
"Microsoft Word User's Guide," version 6.0, Chapter 9, "Automatic
Formatting and Styles," "Using Styles from Another Template" section
|