WD: Heading 1 Style Starts with "2" When Numbered

• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word 97 for Windows
• Microsoft Word 98 Macintosh Edition
• Microsoft Word for the Macintosh, version 6.0, 6.0.1, 6.0.1a
• Microsoft Word for Windows NT, version 6.0

SYMPTOMS

When you use Outline Numbered (Heading Numbering) in Microsoft Word, if any heading style (Heading 1-9) appears in the text before a Heading 1 paragraph, then the Heading 1 paragraph will be numbered "2" when you apply Outline Numbered (Heading Numbering).

CAUSE

This behavior is by design in the Word versions listed above and is different from behavior seen in earlier versions of Word. In earlier versions, heading numbering did not increment the numbering for the Heading 1 style based on the existence of a lower style (Heading 2, for instance) preceding Heading 1 in the document. The result in earlier versions of Word is that the first Heading 1 paragraph would be numbered "1."

In Word, the first Heading 1 paragraph when preceded by a lower style starts with "2" because of the existence of another heading paragraph earlier, not because of how many earlier heading paragraphs there are. For example, if you have five paragraphs formatted with the following heading styles:

   Heading 2
   Heading 2
   Heading 2
   Heading 2
   Heading 1

WORKAROUND

This behavior may cause a problem in Word when you use chapter-page numbering in your document. Heading 1 is usually used to mark the start of a chapter, so whenever another heading style appears before the first Heading 1 paragraph, Word numbers the first chapter number as "2." To work around this problem, use either of the following methods.

Method 1

Rearrange your document so the Heading 1 paragraph is the first heading- evel paragraph in your document. If this is not possible, use Method 2 below instead.

Method 2

1. Position the insertion point at the beginning of the Heading 1 paragraph.

2. From the Insert menu, choose Break. Select the Continuous option and then choose OK.

3. Use the appropriate method for your version of Word.

   Word 97 and Word 98 Macintosh Edition:

         a. On the Format menu, click Bullets and Numbering.
   

         b. On the Bullets and Numbering dialog, select the Outline Numbered 
            tab.
   
         c. Under "List numbering", click Restart Numbering and then click OK.
   
      Word 6.x/7.x:
   
         a. On the Format menu, click Heading Numbering. Click Modify.
   
         b. In the Modify Heading Numbering dialog box, select the "Restart
            Numbering at Each New Section" option.
   
         c. Click OK.