WD: How to Save a Multilevel List Format with Macro Recorder

• Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, version 7.0, 7.0a
• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a

SYMPTOMS

When you create a custom multilevel list (using the Bullets And Numbering command from the Format menu) in Word, you cannot make the resulting format the default for use in other Word documents. The Bullets And Numbering command in Word creates a document-only format.

WORKAROUND

To store the multilevel list format you created so you can quickly apply the format to future documents, use the Macro Recorder in Word.

To record the macro, follow these steps:

1. Plan the formatting sequence in advance. Run through a practice setup and write down the steps for creating the multilevel format desired. This will ensure that no unnecessary steps are recorded and ensures the macro's efficiency in later use.

2. Open a new document based on the Normal template.

3. On the Tools menu, click Macro.

4. Click Record.

5. Give your macro a name and click OK. (Note: You can also assign the macro to a toolbar, menu, or keyboard combination before choosing OK.)

6. On the Format menu, click Bullets And Numbering.

7. Select the Multilevel tab and select one of the predefined formats closest to the one desired.

8. Click Modify.

9. Make the necessary modifications to each of the levels for the custom multilevel format.

10. Once all the levels are modified as desired, click OK.

11. Stop the Macro Recorder by clicking Macro on the Tools menu and clicking the Stop Recording button, or by clicking the Stop button on the Macro Record Toolbar.

    The macro is now finished and can be used to format multilevel numbering with a custom format.

STATUS

Microsoft has confirmed this to be a problem in Microsoft Products listed above. This problem was corrected in Microsoft Word 97 for Windows and Word 98 Macintosh Edition.

MORE INFORMATION

Custom formatting (that is, manual formatting or applying styles) for your multilevel lists should be applied AFTER the multilevel list format has been applied.

REFERENCES

"Microsoft Word User's Guide," version 6.0, pages 748-750 and Chapters 6-9