The information in this article applies to:
- Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
- Microsoft Word for Windows 95, versions 7.0, 7.0a
- Microsoft Word 97 for Windows
SYMPTOMS
If you add a calculation form field to a form and the result is in dollars,
the field will return "$ 0" (without the quotation marks) if there are no
values to calculate.
CAUSE
This occurs by program design and is consistent with other numeric display
functions in Word.
RESOLUTION
To force the calculation field to return nothing if no values are available
to compute, two number formats must be used.
While the form is unprotected, do the following:
- Double-click the calculation field to be altered.
- In the Form Text Field Options dialog box, type a number sign (#) in the
Number Format box and choose OK.
- Press ALT+F9 (in page layout view) or select the field and press
SHIFT+F9. This enables you to view the field code.
- Between the final two braces ({}), enter the number format desired.
For example:
{FORMTEXT { =A1 + B1} \# $#,##0.0;($#,##0.0)}
Where "$#,##0.0;($#,##0.0)" (without the quotation marks) is the
desired format when the value is not 0 (zero).
NOTE: The result of the calculation form field will be a whole number. The
numbers being referenced are rounded to the nearest whole number. Any
further editing of the calculation form field will cause the number
formatting commands that were added to be removed from the field.
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