WD: Unwanted Extra Line(s) in Table of Contents

• Microsoft Word for the Macintosh, versions 6.0, 6.0.1, 6.0.1a
• Microsoft Word for Windows NT, version 6.0
• Microsoft Word for Windows 95, versions 7.0, 7.0a

SYMPTOMS

The results of a TOC (table of contents) field contain one or more extra, unwanted lines.

This problem occurs only if the headings in the document are formatted to use either automatic numbering or heading numbering AND if any part of the heading is also marked for an index entry. This problem occurs in Word for Windows 95, Word for Windows NT, and Word for the Macintosh. It does NOT occur with 16-bit Word for Windows running under Windows NT 3.5 or under Windows for Workgroups or Windows 3.1.

For example, headings formatted like this

   1.  Heading 1{XE "Heading 1"}
       1.1  Heading 2
            1.1.1  Heading 3

   1. Heading 1..............................1
   1. .......................................1
      1.1 Heading 2..........................1
          1.1.1 Heading 3....................1

RESOLUTION

To resolve this problem, upgrade to the latest version of Microsoft Word.

To work around this problem, eliminate the extra lines in the table of contents. To do this, simply place the XE field at the beginning of the line of text rather than at the end. Do this for each XE field. For example:

   1.  {XE "Heading 1"}Heading 1

To automate the above process, create the following macro:

   Sub MAIN
      StartOfDocument
      ToolsOptionsView .FieldCodes = 1, .Hidden = 1
      EditFind .Find = "^19 xe", .Direction = 0, .Wrap = 1
      While EditFindFound()
      EditCut
      StartOfLine
      EditPaste
      EditFind
      Wend
   End Sub

STATUS

Microsoft has confirmed this to be a problem in the versions of Word listed above. This problem was corrected in Microsoft Word 97 for Windows and Word 98 Macintosh Edition.

MORE INFORMATION

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   http://www.microsoft.com/supportnet/refguide/