WD97: Float Over Text Objects Cut Off in Online Layout View

• Microsoft Word 97 for Windows

SYMPTOMS

In online layout view, floating objects may appear to be cut off.

NOTE: Floating objects are not cut off in page layout or print preview, or when the document is printed. You cannot see floating objects in normal view.

CAUSE

Online layout view optimizes a document to make it easier to read it online. Text appears larger and wraps to fit the window, rather than to show the way it will actually be printed. Online layout view presents a layout based on the top text boundary of the document, and its page and section breaks.

Floating objects will be truncated in either of the following cases.

Case 1:

The object extends above the text boundary of a page and is preceded by a page break. In this case, the top of the floating object will be cut off.

Case 2:

The object extends below the page break on a page. In this case, the bottom of the floating object will be cut off.

WORKAROUND

Case 1

Method 1:

Switch to Page Layout view and move the floating object so it does not extend above the top text boundary for the page.

Method 2:

Select the floating object. On the Format menu, click AutoShape. On the Position tab, change the Vertical setting to a positive value, and then click OK.

Case 2

Method 1:

Switch to page layout view and move the page break to below floating object by inserting additional blank lines.

Method 2:

Switch to page layout view and move the page break to below the Float Over Text object by increasing the space below the last paragraph on the page. Use the following steps to adjust the spacing:

1. From the View menu, click Page Layout.

2. Select the last paragraph mark before the page break. To show the paragraph marks and page break, on the Tools menu, click Options. On the View tab, under Non-Printing Characters, select All, then click OK.

3. On the Format menu, click Paragraph.

4. On the Indents and Spacing tab, under spacing, change the After setting to a larger value and click OK.

STATUS

Microsoft has confirmed this to be a problem in the products listed at the beginning of this article. Microsoft is researching this problem and will post new information here in the Microsoft Knowledge Base as it becomes available.