WD97: Keyboard Shortcuts for Word 97

Last reviewed: March 4, 1998
Article ID: Q157935
The information in this article applies to:
  • Microsoft Word 97 for Windows

SUMMARY

The following is a list of keyboard shortcuts available in Word 97. This list is a compilation of the individual keyboard shortcut lists available in Word 97 Help.

NOTE: Shortcut keys mentioned in the Help topics, menus, and dialog boxes refer to the U.S. keyboard layout. Keys on other layouts may not correspond exactly to the keys on a U.S. keyboard. If you are using a different language keyboard layout from the version of Word you are using, you may have to make adjustments when using shortcut keys.

MORE INFORMATION

Function Key Shortcuts

                                      CTRL+               ALT+      CTRL+
                 SHIFT+     CTRL+     SHIFT+     ALT+     SHIFT+    ALT+
 KEY  Key Only   Key        Key       Key        Key      Key       Key
 --------------------------------------------------------------------------
 F1   Get Help   Context                         Go to    Go to     Display
      or the     Sensitive                       next     previous  the MS
      Office     Help or                         field    field     Office
      Assistant  Reveal                                             System
                 Formatting                                         Info
 --------------------------------------------------------------------------
 F2   Move       Copy text  Print                         Save      Open
      text or               Preview                       command   command
      graphics              command                       (File     (File
                            (File                         menu)     menu)
                             menu)
 --------------------------------------------------------------------------
 F3   Insert an  Change     Cut to    Insert     Create
      AutoText   the        the       the        an
      entry      case of    Spike     contents   Auto
                 letters              of the     Text
                                      Spike      entry
 --------------------------------------------------------------------------
 F4   Repeat     Repeat a   Close                Quit     Quit
      the        Find or    the                  Word     Word
      last       Go To      Window
      action     action
 --------------------------------------------------------------------------
 F5   Go To      Move to a  Restore   Edit a     Restore
      command    previous   the       bookmark   the
      (Edit      revision   document             program
      menu)                 window               window
                            size                 size
 --------------------------------------------------------------------------
 F6   Go to      Go to the  Go to     Go to
      next       previous   the       the
      pane       pane       next      previous
                            window    window
 --------------------------------------------------------------------------
 F7   Spelling   Thesaurus  Move      Update     Find the
      command    command    command   linked     next mis-
      (Tools     (Tools     (Control  inform-    spelling
      menu)      menu)      menu)     ation in   (Automatic
                                      a Word     Spell
                                      source     Checking
                                      document   enabled)
 --------------------------------------------------------------------------
 F8   Extend a   Shrink a   Size      Extend a   Run a
      selection  selection  command   selection  macro
                            (document (or
                            control   block)
                            menu)
 --------------------------------------------------------------------------
 F9   Update     Switch     Insert    Unlink a   Switch   Run
      selected   between    an        field      between  GOTOBUTTON
      fields     a field    empty                all      or
                 code and   field                field    MACROBUTTON
                 its result                      codes    from the
                                                 and      field that
                                                 their    displays
                                                 results  the field
                                                          results
 --------------------------------------------------------------------------
 F10  Activate   Display a  Maximize  Activate   Maximize
      the menu   shortcut   the       the        the
      bar        menu       document  ruler      program
                            window               window
 --------------------------------------------------------------------------
 F11  Go to      Go to      Lock a    Unlock a   Display
      the next   the        field     field      Visual
      field      previous                        Basic
                 field                           code
 --------------------------------------------------------------------------
 F12  Save As    Save       Open      Print
      command    command    command   command
      (File      (File      (File     (File
      menu)      menu)      menu)     menu)
 --------------------------------------------------------------------------

Keys for Working with Documents

 Create a new document                            CTRL+N
 Open a document                                  CTRL+O
 Close a document                                 CTRL+W
 Split a document                                 ALT+CTRL+S
 Save a document                                  CTRL+S
 Quit Word                                        ALT+F4

 Find text, formatting, and special items         CTRL+F
 Repeat find                                      ALT+CTRL+Y
 Replace text, specific formatting,
    and special items                             CTRL+H
 Go to a page, bookmark, footnote, table,
    comment, graphic, or other location           CTRL+G
 Go back to a page, bookmark, footnote, table,
    comment, graphic, or other location           ALT+CTRL+Z
 Browse a document                                ALT+CTRL+HOME

 Cancel an action                                 ESC
 Undo an action                                   CTRL+Z
 Redo or repeat an action                         CTRL+Y

 Switch to page layout view                       ALT+CTRL+P
 Switch to outline view                           ALT+CTRL+O
 Switch to normal view                            ALT+CTRL+N
 Move between a master document
    and its subdocuments                          CTRL+\


Keys for Formatting Characters and Paragraphs

 Format Characters:

 Change the font                                  CTRL+SHIFT+F
 Change the font size                             CTRL+SHIFT+P
 Increase the font size                           CTRL+SHIFT+>
 Decrease the font size                           CTRL+SHIFT+<
 Increase the font size by 1 point                CTRL+]
 Decrease the font size by 1 point                CTRL+[

 Change the formatting of characters
    (Font command, Format menu)                   CTRL+D
 Change the case of letters                       SHIFT+F3
 Format letters as all capitals                   CTRL+SHIFT+A
 Apply bold formatting                            CTRL+B
 Apply an underline                               CTRL+U
 Underline words but not spaces                   CTRL+SHIFT+W
 Double-underline text                            CTRL+SHIFT+D
 Apply hidden text formatting                     CTRL+SHIFT+H
 Apply italic formatting                          CTRL+I
 Format letters as small capitals                 CTRL+SHIFT+K
 Apply subscript formatting
    (automatic spacing)                           CTRL+EQUAL SIGN
 Apply superscript formatting
    (automatic spacing)                           CTRL+SHIFT+PLUS SIGN
 Remove manual character formatting               CTRL+SPACEBAR
 Change the selection to Symbol font              CTRL+SHIFT+Q

 Display non-printing characters                  CTRL+SHIFT+* (asterisk)
 Review text formatting                           SHIFT+F1 (then click the
                                                  text whose formatting you
                                                  want to review)
 Copy formats                                     CTRL+SHIFT+C
 Paste formats                                    CTRL+SHIFT+V

 Format Paragraphs:

 Single-space lines                               CTRL+1
 Double-space lines                               CTRL+2
 Set 1.5-line spacing                             CTRL+5
 Add one-line spacing preceding a paragraph       CTRL+0 (zero)
 Remove one-line spacing preceding a paragraph    CTRL+0 (zero)

 Center a paragraph                               CTRL+E
 Justify a paragraph                              CTRL+J
 Left align a paragraph                           CTRL+L
 Right align a paragraph                          CTRL+R
 Indent a paragraph from the left                 CTRL+M
 Remove a paragraph indent from the left          CTRL+SHIFT+M
 Create a hanging indent                          CTRL+T
 Reduce a hanging indent                          CTRL+SHIFT+T
 Remove paragraph formatting                      CTRL+Q

 Apply a style                                    CTRL+SHIFT+S
 Start AutoFormat                                 ALT+CTRL+K
 Apply the Normal style                           CTRL+SHIFT+N
 Apply the Heading 1 style                        ALT+CTRL+1
 Apply the Heading 2 style                        ALT+CTRL+2
 Apply the Heading 3 style                        ALT+CTRL+3
 Apply the List style                             CTRL+SHIFT+L

Keys for Editing and Moving Text and Graphics

 Delete Text and Graphics:

 Delete one character to the left                 BACKSPACE
 Delete one word to the left                      CTRL+BACKSPACE
 Delete one character to the right                DELETE
 Delete one word to the right                     CTRL+DELETE
 Cut selected text to the Clipboard               CTRL+X
 Undo the last action                             CTRL+Z
 Cut to the Spike                                 CTRL+F3

 Copy and Move Text and Graphics:

 Copy text or graphics                            CTRL+C
 Move text or graphics                            F2 (then move the
                                                  insertion point and
                                                  press ENTER)
 Create AutoText                                  ALT+F3
 Paste the Clipboard contents                     CTRL+V
 Paste the Spike contents                         CTRL+SHIFT+F3

 Insert Special Characters:

 A field                                          CTRL+F9
 An AutoText entry                                ENTER (after typing the
                                                  first few characters of
                                                  the AutoText entry name
                                                  and when the ScreenTip
                                                  appears)
 A line break                                     SHIFT+ENTER
 A page break                                     CTRL+ENTER
 A column break                                   CTRL+SHIFT+ENTER
 An optional hyphen                               CTRL+HYPHEN
 A non-breaking hyphen                            CTRL+SHIFT+HYPHEN
 A non-breaking space                             CTRL+SHIFT+SPACEBAR
 The copyright symbol                             ALT+CTRL+C
 The registered trademark symbol                  ALT+CTRL+R
 The trademark symbol                             ALT+CTRL+T
 An ellipsis                                      ALT+CTRL+period

 Select Text and Graphics:

 NOTE: Select text by holding down SHIFT and pressing the key that moves
 the insertion point.

 One character to the right                       SHIFT+RIGHT ARROW
 One character to the left                        SHIFT+LEFT ARROW
 To the end of a word                             CTRL+SHIFT+RIGHT ARROW
 To the beginning of a word                       CTRL+SHIFT+LEFT ARROW
 To the end of a line                             SHIFT+END
 To the beginning of a line                       SHIFT+HOME
 One line down                                    SHIFT+DOWN ARROW
 One line up                                      SHIFT+UP ARROW
 To the end of a paragraph                        CTRL+SHIFT+DOWN ARROW
 To the beginning of a paragraph                  CTRL+SHIFT+UP ARROW
 One screen down                                  SHIFT+PAGE DOWN
 One screen up                                    SHIFT+PAGE UP
 To the end of a window                           ALT+CTRL+PAGE DOWN
 To the beginning of a document                   CTRL+SHIFT+HOME
 To include the entire document                   CTRL+A
 To a vertical block of text                      CTRL+SHIFT+F8, and then
                                                  use the arrow keys; press
                                                  ESC to cancel selection
                                                  mode
 To a specific location in a document             F8+arrow keys; press ESC
                                                  to cancel selection mode

 TIP: If you know the key combination to move the insertion point, you can
 select the text by using the same key combination while holding down
 SHIFT. For example, CTRL+RIGHT ARROW moves the insertion point to the next
 word, and CTRL+SHIFT+RIGHT ARROW selects the text from the insertion point
 to the beginning of the next word.

 Select Text and Graphics in a Table:

 Select the next cell's contents                  TAB
 Select the preceding cell's contents             SHIFT+TAB
 Extend a selection to adjacent cells             Hold down SHIFT and press
                                                  an arrow key repeatedly
 Select a column                                  Click in the column's top
                                                  or bottom cell. Hold down
                                                  SHIFT and press the UP
                                                  ARROW or DOWN ARROW key
                                                  repeatedly
 Extend a selection (or block)                    CTRL+SHIFT+F8, and then
                                                  use the arrow keys; press
                                                  ESC to cancel selection
                                                  mode
 Reduce the selection size                        SHIFT+F8
 Select an entire table                           ALT+5 on the numeric
                                                  keypad (with NUM LOCK
                                                  off)

 Extend a Selection:

 Turn extend mode on                              F8
 Select the nearest character                     F8, and then press LEFT
                                                  ARROW or RIGHT ARROW
 Increase the size of a selection                 F8 (press once to select
                                                  a word, twice to select a
                                                  sentence, and so forth)
 Reduce the size of a selection                   SHIFT+F8
 Turn extend mode off                             ESC

 Move the Insertion Point:

 One character to the left                        LEFT ARROW
 One character to the right                       RIGHT ARROW
 One word to the left                             CTRL+LEFT ARROW
 One word to the right                            CTRL+RIGHT ARROW
 One paragraph up                                 CTRL+UP ARROW
 One paragraph down                               CTRL+DOWN ARROW
 One cell to the left (in a table)                SHIFT+TAB
 One cell to the right (in a table)               TAB
 Up one line                                      UP ARROW
 Down one line                                    DOWN ARROW
 To the end of a line                             END
 To the beginning of a line                       HOME
 To the top of the window                         ALT+CTRL+PAGE UP
 To the end of the window                         ALT+CTRL+PAGE DOWN
 Up one screen (scrolling)                        PAGE UP
 Down one screen (scrolling)                      PAGE DOWN
 To the top of the next page                      CTRL+PAGE DOWN
 To the top of the previous page                  CTRL+PAGE UP
 To the end of a document                         CTRL+END
 To the beginning of a document                   CTRL+HOME
 To a previous revision                           SHIFT+F5
 To the location of the insertion point when
    the document was last closed                  SHIFT+F5

 Move Around in a Table:

 Next cell in a row                               TAB
 Previous cell in a row                           SHIFT+TAB
 First cell in a row                              ALT+HOME
 Last cell in a row                               ALT+END
 First cell in a column                           ALT+PAGE UP
 Last cell in a column                            ALT+PAGE DOWN
 Previous row                                     UP ARROW
 Next row                                         DOWN ARROW

 Insert Paragraphs and Tab Characters in a Table:

 New paragraphs in a cell                         ENTER
 Tab characters in a cell                         CTRL+TAB

Keys for Reviewing Documents

 Insert a comment                                 ALT+CTRL+M
 Turn revision marks on or off                    CTRL+SHIFT+E
 Go to the beginning of a comment                 CTRL+HOME
 Go to the end of a comment                       CTRL+END

Keys for Performing a Mail Merge

 Preview a mail merge                             ALT+SHIFT+K
 Merge a document                                 ALT+SHIFT+N
 Print the merged document                        ALT+SHIFT+M
 Edit a mail-merge data document                  ALT+SHIFT+E
 Insert a merge field                             ALT+SHIFT+F

Keys for Printing and Previewing Documents

 Print a document                                 CTRL+P
 Switch to Print Preview                          ALT+CTRL+I
 Move around the preview page when zoomed in      Arrow keys
 Move by one preview page when zoomed out         PAGE UP or PAGE DOWN
 Move to the first preview page when zoomed out   CTRL+HOME
 Move to the last preview page when zoomed out    CTRL+END

Keys for Working with Fields

 A DATE field                                     ALT+SHIFT+D
 A LISTNUM field                                  ALT+CTRL+L
 A PAGE field                                     ALT+SHIFT+P
 A TIME field                                     ALT+SHIFT+T
 An empty field                                   CTRL+F9

 Update linked information in a Word
    source document                               CTRL+SHIFT+F7
 Update selected fields                           F9
 Unlink a field                                   CTRL+SHIFT+F9

Keys for Working with a Document Outline

 Promote a paragraph                              ALT+SHIFT+LEFT ARROW
 Demote a paragraph                               ALT+SHIFT+RIGHT ARROW
 Demote to body text                              CTRL+SHIFT+N
 Move selected paragraphs up                      ALT+SHIFT+UP ARROW
 Move selected paragraphs down                    ALT+SHIFT+DOWN ARROW
 Expand text under a heading                      ALT+SHIFT+PLUS SIGN
 Collapse text under a heading                    ALT+SHIFT+MINUS SIGN
 Expand or collapse all text or headings          ALT+SHIFT+A or the
                                                  asterisk (*) key on the
                                                  numeric keypad
 Hide or display character formatting             The slash (/) key on the
                                                  numeric keypad
 Show the first line of body text
    or all body text                              ALT+SHIFT+L
 Show all headings with the Heading 1 style       ALT+SHIFT+1
 Show all headings up to Heading n                ALT+SHIFT+n

Keys for Menus

 Show the shortcut menu                           SHIFT+F10
 Make the menu bar active                         F10
 Show the program icon menu
    (on the program title bar)                    ALT+SPACEBAR
 Select the next or previous command
    on the menu or submenu                        DOWN ARROW or UP ARROW
                                                  (with the menu or submenu
                                                  displayed)
 Select the menu to the left or right; or,
    with a submenu visible, switch between
    the main menu and the submenu                 LEFT ARROW or RIGHT ARROW
 Select the first or last command on the menu
    or submenu                                    HOME or END
 Close the visible menu
    and submenu at the same time                  ALT
 Close the visible menu; or, with a
    submenu visible, close the submenu only       ESC

 TIP: You can select any menu command on the menu bar or on a visible
 toolbar with the keyboard. Press ALT to select the menu bar. (To then
 select a toolbar, press CTRL+TAB; repeat until the toolbar you want is
 selected.) Press the letter that is underlined in the menu name that
 contains the command you want. In the menu that appears, press the letter
 underlined in the command name that you want.

 NOTE: The following shortcut is not in Help.

 Remove Items from menu (MRU, Commands, etc.)      CTRL+ALT+Hyphen (-)
    Pointer turns to minus sign when keys are
    pressed, then open menu and click item to
    be removed.

Keys for Toolbars

 Make the menu bar active                         F10
 Select the next or previous toolbar              CTRL+TAB or
                                                  CTRL+SHIFT+TAB
 Select the next or previous button
    or menu on the toolbar                        TAB or SHIFT+TAB (when a
                                                  toolbar is active)
 Open the menu                                    ENTER (when a menu on a
                                                  toolbar is selected)
 Perform the action assigned to a button          ENTER (when a button is
                                                  selected)
 Enter text in a text box                         ENTER (when the text box
                                                  is selected)

Keys for Windows and Dialog Boxes

 Switch to the next program                       ALT+TAB
 Switch to the previous program                   ALT+SHIFT+TAB
 Show the Windows Start menu                      CTRL+ESC
 Close the active document window                 CTRL+W
 Restore the active document window               CTRL+F5
 Switch to the next document window               CTRL+F6
 Switch to the previous document window           CTRL+SHIFT+F6
 Carry out the Move command
    (document icon menu, menu bar)                CTRL+F7
 Carry out the Size command
    (document icon menu, menu bar)                CTRL+F8
 Maximize the document window                     CTRL+F10
 Select a folder in the Open
    or Save As dialog box (File menu)             ALT+0 to select the
                                                  folder list; arrow keys
                                                  to select a folder
 Choose a toolbar button in the Open
    or Save As dialog box (File menu)             ALT+ number (1 is the
                                                  left most button, 2 is
                                                  the next, and so on)
 Update the files visible in the Open
    or Save As dialog box (File menu)             F5

 Switch to the next tab in a dialog box           CTRL+TAB or CTRL+PAGE
                                                  DOWN
 Switch to the previous tab in a dialog box       CTRL+SHIFT+TAB or
                                                  CTRL+PAGE UP
 Move to the next option or option group          TAB
 Move to the previous option or option group      SHIFT+TAB
 Move between options in the selected drop-down
    list box or between some options
    in a group of options                         Arrow keys
 Perform the action assigned to the selected
    button; select or clear the check box         SPACEBAR
 Move to the option by the first letter in the
    option name in a drop-down list box           Letter key for the first
                                                  letter in the option name
                                                  you want (when a drop-
                                                  down list box is
                                                  selected)
 Select the option or select or clear the
    check box by the letter underlined
    in the option name                            ALT+ letter key
 Open a drop-down list box                        ALT+DOWN ARROW (when a
                                                  drop-down list box is
                                                  selected)
 Close a drop-down list box                       ESC (when a drop-down
                                                  list box is selected)
 Perform the action assigned to the default
    button in the dialog box                      ENTER
 Cancel the command and close the dialog box      ESC

 Move to the beginning of the entry               HOME
 Move to the end of the entry                     END
 Move one character to the left or right          LEFT ARROW or
                                                  RIGHT ARROW
 Move one word to the left or right               CTRL+LEFT ARROW or
                                                  CTRL+RIGHT ARROW
 Select from the insertion point to the
    beginning of the entry                        SHIFT+HOME
 Select from the insertion point to the end
    of the entry                                  SHIFT+END
 Select or deselect one character to the left     SHIFT+LEFT ARROW
 Select or deselect one character to the right    SHIFT+RIGHT ARROW
 Select or deselect one word to the left          CTRL+SHIFT+LEFT ARROW
 Select or deselect one word to the right         CTRL+SHIFT+RIGHT ARROW

Keys for Working with Web Pages

 Insert a hyperlink                               CTRL+K
 Go back one page                                 ALT+LEFT ARROW
 Go forward one page                              ALT+RIGHT ARROW
 Refresh                                          F9

Keys for Working with Cross-References, Footnotes, and Endnotes

 Mark a table of contents entry                   ALT+SHIFT+O
 Mark a table of authorities entry                ALT+SHIFT+I
 Mark an index entry                              ALT+SHIFT+X
 Insert a footnote                                ALT+CTRL+F
 Insert an endnote                                ALT+CTRL+E

Keys for Using the Office Assistant

 Make the Office Assistant balloon active         ALT+F6
 Select a Help topic from the topics the
    Office Assistant displays                     ALT+number (1 is the
                                                  first topic, 2 is the
                                                  second, and so on)
 Select a Help topic from the topics the
    Office Assistant shows                        ALT+ number (1 is the
                                                  first topic, 2 is the
                                                  second, and so on)
 See more Help topics                             ALT+DOWN ARROW
 See previous Help topics                         ALT+UP ARROW
 Close an Office Assistant message                ESC
 Get Help from the Office Assistant               F1
 Display the next tip                             ALT+N
 Display the previous tip                         ALT+B
 Close tips                                       ESC
 Show or hide the Office Assistant in a wizard    TAB to select the Office
                                                  Assistant button;
                                                  SPACEBAR to show the
                                                  Assistant or turn off
                                                  Help with the wizard

For more information about keyboard shortcuts, click the Office Assistant, type "Shortcut Keys," click Search, and then click to view "Shortcut Keys."

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Word Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q120802
   TITLE     : Office: How to Add/Remove a Single Office
               Program or Component


KBCategory: kbusage
KBSubcategory:
Additional query words: 97 8.0 keyboard
Keywords : kbualink97 kbfaq
Version : 97
Platform : WINDOWS


THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY.

Last reviewed: March 4, 1998
© 1998 Microsoft Corporation. All rights reserved. Terms of Use.