WD97: How to Create Multiple Tables of Contents in Same Document

• Microsoft Word 97 for Windows

SUMMARY

This article describes how to create more than one table of contents in one document using Microsoft Word 97 for Windows.

MORE INFORMATION

To create more than one table of contents, follow these steps:

1. Create a separate bookmark for each section of the document for which you want to create a table of contents. To create the bookmark:

   a. Select the entire section and then click Bookmark on the Insert menu.

   b. In the Bookmark Name text box, type a name for the bookmark, for

         example "part1" (without the quotation marks), and then click Add.
   

2. Repeat step 1 for each section of the document for which you want to build a separate table of contents.

3. If you will be generating the table of contents based on the built-in heading styles, then apply the styles as required. If you will be generating the table of contents with other styles, then apply those styles as required.

4. If you will be using TC fields to generate the table of contents, then mark the text that you want to include in the table as follows:

   a. Select the text that you want to include and then press ALT+SHIFT+O.

         The Mark Table of Contents Entry box will appear.
   

   b. To assign a different indent level to the text, change the number in

         the level box.
   

   c. Choose Mark when you're done.

         Word will create a TC field in the document that contains the text
         that you selected. Note that you can also insert a TC field in your
         document by clicking Field on the Insert menu. Under Categories,
         click Index And Tables, click TC under Fields, and then type the
         desired text.
   

5. To create the Table of Contents for the first section that you bookmarked, follow these steps:

   a. Place the insertion point where you want the table of contents for

         that section to appear.
   

   b. On the Insert Menu, click Field. In Categories select Index and

         Tables, and then under Field names, select TOC, and then click
         Options to bring up the Field Options dialog box.
   

   c. Choose the \b switch and click Add to Field, and then type in the

         bookmark name after the switch.  For example  "TOC \b part1"
         (without the quotation marks). Click OK twice.
   

   d. On the Insert menu, select Index And Tables. Click the Table Of

         Contents tab, and then click OK.
   

         Word will default to building the table of contents based on the
         built-in heading styles if no other switches are added to the field.
   

   e. The following are examples of some other switches that can be added

         to the field:
   

            \f     builds a TOC using TC field entries
            \t     builds a TOC using other Style names
            \o     builds a TOC using Heading Styles (outline levels)
   
         NOTE: If you want to build the TOC using Heading styles as well as TC
         fields or other Styles, then you must add the \o switch as well as
         the \f and \t switches.
   
   

6. Repeat steps 3-5 for each section of the document for which you want to create a separate table of contents.

   fields, index

This procedure can also be used to create multiple indexes or tables of authority.

REFERENCES

For additional information, please see the following article in the Microsoft Knowledge Base:

   ARTICLE-ID: Q154025
   TITLE     : WD: How to Have More Than One Index in a Document