WD: WinWord: ASK Fields with Default Answers Prompt First

• Microsoft Word for Windows versions 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
• Microsoft Word for Windows 95, versions 7.0, 7.0a
• Microsoft Word 97 for Windows

SUMMARY

In Microsoft Word, if you supply a field as a default answer for an ASK field (by using the \d switch within the ASK field) that field is updated by an AutoNew macro before any other ASK fields in your document are updated.

This behavior can cause problems if the ASK field containing the default answer is not physically the first field in the template. If it is not the first field, the field prompts you for information twice. It is updated first and then again in order of its physical location in the template. If the prompts are answered differently, Word uses the second reply in the document.

NOTE: The use of fields as default answers to ASK fields in Word for Windows version 1.x does not cause this reaction when the AutoNew macro runs.

MORE INFORMATION

ASK fields are generally used in template files in conjunction with an AutoNew macro. When you create a new document based on such a template, the fields are automatically updated so that they prompt you for appropriate answers to be filled in at the bookmark locations.

If you use the \d switch within an ASK field to supply another field as the default answer when the prompt appears, an AutoNew macro runs on that ASK field first (regardless of its position in the document).

Steps to Reproduce Problem

1. From the File menu, choose New, select the Template option button, and choose the OK button to create a new template file based on Normal.dot.

2. Press CTRL+F9 to create the field braces, and insert the following fields:

         {ask to "Who is this memo to?"}{to}
         {ask from "Who is it from?"}{from}
         {ask today "Is today's date correct?  If not, type in
         the correct date." \d {date}}{today}
         {ask hour "Time?" \d {time}}{hour}
   

3. From the File menu, choose Save, type a name for the template, and choose the OK button.

4. From the Tools menu, choose macro and record, type a name for the macro, and choose the record button. Select the Macro available To and choose the OK button. Record the following steps:

   a. From the Edit menu, choose Select All.

   b. Press the F9 key.

   c. Cancel the dialog boxes.

   d. From the tools menu, select Macro and choose Stop Recording.

5. From the File menu, choose Close, then choose the Yes button when prompted to save changes to the template.

6. From the File menu, choose New, select the template name assigned in step 3, select the Document option button, then choose the OK button.

   The order of prompts is as follows:

         Date
         Time
         To
         From
         Date
         Time
   

   In Word version 6.0, in Page Layout view, the order of prompts is:

         Date
         Time
         Date
         Time
         To
         From
         Date
         Time
   

   The order of prompts should be as follows:

         To
         From
         Date
         Time
   

Reference(s):

"Microsoft Word for Windows User's Guide," version 2.0, pages 646-650, 763-765, 786