WinWord: Updating All Fields When Printing Documents

• Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a, 2.0a-CD, 2.0b, 2.0c, 6.0, 6.0a, 6.0c
• Microsoft Windows operating system versions 3.0 and 3.1

SUMMARY

All the fields in a Microsoft Word for Windows document are updated when you print the document if the Update Fields check box is selected in the Options dialog box. To access this option, choose Print from the File menu, and choose the Options button.

If the Update Fields check box is selected in Word version 2.0, 6.0, 6.0a, 6.0c of Word for Windows, the option is remembered between sessions of Word. The selections in the Options dialog box are recorded in the Word for Windows preferences file, WINWORD.INI (Word 2.0) or WINWORD.OPT (Word 6.0).

The Update Fields option in version 1.x of Word for Windows is not remembered between sessions of Word. In this situation, the FilePrint macro for version 1.x can be altered to automatically update all fields when a document is printed.

MORE INFORMATION

To edit the FilePrint macro for version 1.x of Word for Windows, use the following steps:

1. From the Macro menu, choose Edit, and select FilePrint from the list of macros. (If the FilePrint macro is not listed, select the Show All check box.) Choose the OK button, and make the following modifications:

        Sub MAIN
        On Error Goto Done :       '  - Add this line
        Dim dlg As FilePrint
        GetCurValues dlg
        dlg.UpdateFields = 1       '  - Add this line
        Dialog dlg
        Super FilePrint dlg
        Done:                      '  - Add this line
        End Sub
   
   

2. From the File menu, choose Close. Choose the OK button when prompted to save changes to Global:FilePrint.

3. Choose Save All from the File menu and when prompted, choose to save global glossary and command changes.

REFERENCES

"Microsoft Word for Windows User's Guide," version 2.0, pages 117-118

"Microsoft Word for Windows User's Reference," version 1.x, pages 277-278