NGOSearchFolder

This call is used for searching the folders in the system based on certain criterion. Wild Card Search is allowed on Name, Owner, and IndexValue for Data Fields. Search results can be sorted in ascending or descending order on Folder Name, Folder Index etc. Search results are returned in batches and the Tag <MaximumHitCount></MaximumHitCount> will return Maximum number of records that fulfill the search criteria irrespective of Rights on individual folders. The tag in input XML <MaximumHitCountFlag></MaximumHitCountFlag>, retrieves this Value.

Input Parameter description	View sample InputXml
Output Parameter description	View sample OutputXml
Errors and Warnings

Input Parameters description

Name	Parent Tag	Description	Valid Values	Default Values
Option	Root	Unique option for the call.	NGOSearch Folder	N/A
CabinetName	Root	Name of the Cabinet to which the User wants to connect.		N/A
UserDBId	Root	UserDatabase ID, which is returned in the NGOConnect Cabinet call.		N/A
LookInFolder	Root	Index of the folder in which search is to be made based on the input criterions. More than one LookInFolders can be specified. In that case, Search will be made in all the specified folders.	Integer > = 0	Search will be made on the entire Cabinet.
IncludeSubFolder	Root	Indicates if search is to be made on the subfolders of the specified LookInFolder. This tag is of significance only when LookInFolder is specified.	‘Y’ – Yes ‘N’ – No	‘N’
Name	Root	Name of the folder to be searched. Supports Wild Card Search.		Search criteria will not include this criterion.
Owner	Root	Owner of the folder.		Search criteria will not include this criterion.
CreationDate Range	Root	This call will search for the folders that have the Creation Date in the range specified in this tag. Condition and the Date, separated by a comma, are specified in this tag. Condition can be any of the following Operators -Between, >, >=, =, <, <= If operator ‘between’ is used then two Dates should be specified. Date Format - dd/mm/yyyy For example, If the information provided in this tag is “ BETWEEN, 12/12/1998, 12/12/1999” then all those folders which meet the other criteria and whose Creation Date lies between the two specified Dates will be returned in this call.	Condition, Date	Search criteria will not include this criterion
ExpiryDateRange	Root	Specifies the Expiry Date Range in the same way as CreationDate Range.	Condition, Date	Search criteria will not include this criterion
AccessDateRange	Root	Specifies the AccessDateRange in the same way as CreationDate Range.	Condition, Date	Search criteria will not include this criterion
RevisedDate Range	Root	Specifies the Revised Date Range in the same way as CreationDate Range.	Condition, Date	Search criteria will not include this criterion
DataDefinitions	Root	Specifies information about the Data Classes on which search is to be made.		Search criteria will not include this criterion
DataDefIndex	Data Definitions	Index of the Data Class associated with folder, which are to be considered for search. Those folders will be searched, for which the given Data Class is associated.
DataDefCriterion	Root	Specifies the search criteria regarding Data Classes.
DataDefCriteria	DataDef Criterion	This tag encloses the actual Data Class criteria for search.
DataDefIndex	DataDef Criteria	Index of the Data Class associated with folder, which are to be considered for search. Search will be made on the fields of the give Data Definition Index.
IndexId	DataDef Criteria	Index of Data Class Field on which, this criterion is to be applied.
Operator	DataDef Criteria	Comparison operator for search criterion.	>, <, =, Like, >=, <=
IndexValue	DataDef Criteria	Value for comparison in search criterion.
JoinCondition	DataDef Criteria	This tag is used when multiple criterions on Data Class field values are to be given. For the last criterion this tag should be empty, else it should have a value ‘AND’.
OrderBy	Root	Indicates the field on which, the search results will be sorted. For example, Name of folder, Owner, CreatedDate Time etc.	1-FolderIndex 2-Name 3-Owner 4-Created Datetime 5-Revised DateTime 6-Accessed DateTime 7-Data Definition Index 8-FolderType 9- FolderLock 10-ExpiryDate Time 11-Finalised Flag	1
SortOrder	Root	Indicates whether the search results are to be sorted in ascending order or descending order.	‘A’- Ascending ‘D’- Descending	‘A’
SearchScope	Root	Indicates whether a new search / more refined search on the previously returned search results is to be performed, or the previous search results are to be returned along with new search results.	Integer value 0 – New Query 1 – Append to previous list 2 – Search in previous list	0
PrevFolderList	Root	If more refined search is to be performed, then the results of the previous search are sent in this tag.	List of folder Indexes separated by #
ReferenceFlag	Root	Indicates whether Only Original folders / References of folders / Both are to be fetched in this call.	‘O’ – Original ‘R’ – Reference ‘B’- Both	‘O’
StartFrom	Root	Used for fetching search results in batches. Value of this tag will be (Batch Size * (Current Batch- 1)) + 1		N/A
NoOfRecords ToFetch	Root	Specifies the Number of records to be fetched in the current batch.		N/A
MaximumHitCount Flag	Root	Specifies whether in the search results, MaximumHit Count tag is required or not. MaximumHit Count tag indicates the number of records that fulfill the search criteria irrespective of Rights on individual folders.	‘Y’ – Yes ‘N’ – No	‘N’
FolderType	Root	Indicates type of folders to be searched.	‘S’ – System ‘G’ – General ‘A’ – Reserved	‘G’
GlobalIndex Criterion	Root	Contains information about the GlobalIndex Criteria on which search is to be made.		Search criteria will not include the criterion.
GlobalIndexCriteria	GlobalIndex Criterion	Contains single GlobalIndex criteria
IndexType	GlobalIndexCriteria	Type of the Global Index	‘I’ – Integer ‘B’- Boolean ‘D’- Date ‘F’-Float ‘L’- Long ‘S’-String ‘T’- Text ‘X’- LinkedDoc
IndexId	GlobalIndexCriteria	Index of the Global Index	Integer > 0
Operator	GlobalIndexCriteria	Comparison operator for the criteria	>, <, =, Like, >=, <=
IndexValue	GlobalIndexCriteria	Value for comparison
JoinCondition	GlobalIndexCriteria	This tag is used when multiple criterions on GlobalIndex values are to be given. For the last criterion the tag should be empty else it should have a value ‘AND’.
DataAlsoFlag	Root	This tag specifies whether the associated data class with the folder should be returned or not.	‘Y’ – Yes ‘N’ - No

Output Parameters description

Name	Parent Tag	Description
Option	Root	Unique option for the call.
Status	Root	Status of the call. If the Status is 0, then the call is successful.
Folders	Root	Encloses information about the folders fetched in the current batch.
NoOfRecordsFetched	Folders	Number of records fetched in the current batch.
TotalNoOfRecords	Folders	Used for getting search results in batches. If more records exist in the database, the value for the TotalNoOfRecords fetched in output will be one greater than the NoOfRecordsFetched otherwise both the values will be same.
MaximumHitCount	Folders	Indicates the number of records that fulfill the search criteria irrespective of Rights on individual folders.
Folder	Folders	Outer tag that contains information about a single folder of the current batch.
FolderIndex	Folder	Index of the folder.
ParentFolderIndex	Folder	Index of parent of the folder.
NoOfSubFolders	Folder	No of subfolders present in the folder.
NoOfDocuments	Folder	No of documents present in the folder.
FolderName	Folder	Name of the folder.
Owner	Folder	Owner of the folder.
OwnerIndex	Folder	Index of the Owner of the folder.
CreationDateTime	Folder	Date and Time at which the folder was created
RevisedDateTime	Folder	Date and Time at which the folder was last modified.
AccessDateTime	Folder	Date and Time at which the folder was last accessed.
DeletedDateTime	Folder	Date and Time when the folder was deleted.
ReferenceFlag	Folder	Indicates whether the folder is Original or Referenced.
AccessType	Folder	Indicates whether the folder is a Shared folder / Private folder / Inherits its Access Type from its Parent Folder.
ImageVolumeIndex	Folder	Volume Index of the Image Server where the documents of this folder will be added.
FolderType	Folder	Indicates the Type of the folder.
FolderLock	Folder	Indicates if any User has locked the folder.
Location	Folder	It specifies the location where the folder is present.
ExpiryDateTime	Folder	Date and Time after which the folder will expire.
VersionFlag	Folder	Indicates whether Versioning will be allowed for the documents added in this folder or not.
ACL	Folder	String comprising the Rights of Users / Groups on the current document.
LockByUser	Folder	Name of the user who has locked the folder.
Comment	Folder	Comments associated with the folder.
FinalizedFlag	Folder	Indicates whether the Folder is finalized or not.
FinalizedBy	Folder	Index of the User who has finalized the folder.
FinalizedDateTime	Folder	Date and Time when the folder was finalized.
LoginUserRights	Folder	Rights of the login User on the folder.
ACLMoreFlag	Folder	Not Used.
DataDefinition	Root	Information of the Data Class associated with the folder.
DataDefIndex	Data Definition	Index of the Data Class associated with the folder.
DataDefName	Folder	Name of the data class associated with this folder.
Fields	Folder	Contains Information about various fields of the Data Class.
Field	Fields	Contains Information about single fields of the Data Class.
IndexId	Field	Index of the Data Class field.
IndexName	Field	Name of the Data Class field.
IndexType	Field	Type of the Data Class field.
IndexLength	Field	Length of the Data Class field.
IndexFlag	Field	Specifies whether the given field is global or specific to the Data Class.
UsefulInfoFlag	Field	This indicates whether Usefulinfo is present or not. ‘Y’ – Yes ‘N’ – No
UsefulInfoSize	Field	Contains the size of the usefulinfo.
IndexAttribute	Field	Attribute of the Data Class Field.
IndexValue	Field	Value of the Data Class field associated with the document.

Errors returned from call

Code	Message	Comments
-50074	Invalid Parameter	Some of the Input parameters supplied, are invalid. For example, searchscope supplied is other than the valid values 0,1,2 or IncludeSubFolder is other than ‘Y’ or ‘N’. This error can also occur, if ordering of search results is to be done on some Data Class field type and search criteria includes some other field type.
-50053	Check Rights failed.	The process of finding Rights on the folder obtained in search result failed.
-50076	Invalid object access type.	Access type of folder obtained in search result is improper. This error arises in the process of rights checking on the folders.