Submitting data changes to a list manager for approval

If you are adding or editing data in a list that requires content approval, your changes will not be visible to other users until it has been approved by someone with the appropriate content approval rights.

 Note   If you have content approval rights to the list, any changes you make to the list are automatically approved.

Create a new list item and submit it for review

1. In the Ribbon, click the Item tab, and then in the New group, click New Item.
2. On the New Item page, enter the information about the new item and then click OK.

   In Datasheet View, the new item appears in the list with an approval status of Pending. A user with content approval rights must review and approve the item before it will be visible to people visiting the site.

Edit an item that has already been approved

1. Change to the My Submissions view.
   1. In the Ribbon, click the List tab, and then in the Custom Views group, click My submissions from the Current View dropdown menu.
   2. Make sure you are still in Datasheet View. Click Datasheet View if necessary.

   This view displays all the items you have added to the list, including rejected items. The view displays the Approval Status and Comment columns, in addition to all the other columns in the list. However, the Approval Status, Comment, Modified, and Modified By columns are read-only. Once an item has been approved, it can only be edited by the person who originated it.

2. In the row for the item you want to edit, make the desired changes.

   In Datasheet View, the approval status of item you edited automatically changes to Pending. When a row is edited, it must go through the approval process as if it were a new entry.