Entering Deposits

You can enter deposits at any time during the business day. There is no maximum number of deposits that you can make. MenuLink Client uses the Total Deposit Amount for calculating the cash over/short amount in the Reconcile screen.

Note: Depending on your POS system, the deposits may or may not be imported directly from your POS

You can also access the Deposit screen through the Cash Reconciliation screen.

There are two ways to enter deposits, and the method you use depends on how your system is configured. When you click Deposits from the Sales Switchboard, match the screen with one of the following methods (Classic, Rapid, or Rapid with Cashier Checkout). Contact your system administrator for more information.

 

Entering a Deposit (Classic Method):

1.	From the Sales Switchboard, click Deposits.

The Deposits screen shows any deposits that were already made for the current business day, along with the total daily deposits amount.

2.	In the Business Date field, select the sales date for the deposit(s) you want to enter.

3.	Select the bank for which the deposit will be made.

4.	In the Amount field, enter the amount of the deposit.

5.	In the Notes field, type a brief description of the deposit (ex., AM Deposit, PM Deposit, etc.).

6.	Click Enter New Deposit. The deposit that was just entered is displayed in the grid below that New Deposits fields.

7.	Click Save to save the deposits.

Tips for entering deposits:

8.	To modify a deposit that has been entered, select the dollar amount of the deposit entered in the Deposits for the Day area and enter the new amount. Depending on your security permissions, you may not be able to change a deposit entered by another user.

9.	Alternatively, you can enter a new deposit and enter a negative amount to reflect a shortage or positive amount to show an increase in the deposits. In the Notes field, indicate the reason for this deposit.

10.	Your System Administrator defines how many days in the past a deposit can be added or modified. You are not allowed to enter or modify deposits for any day that has exceeded the number of days that were set.

Entering a Deposit (Rapid Method):

MenuLink has a ‘rapid deposit entry’ feature where you can enter and validate deposit details quickly into a table format. Additionally, you can import data directly from imported cashier checkout data.

1.	From the Sales Switchboard, click Deposits.

The Deposits screen shows any deposits that have been entered for the current business day, the verified amount, and who has entered and verified the amounts. If you scroll right, there is also a field to validate the amount.

Typically, a manager enters a deposit (in the deposit amount field) and drops the deposit in the safe. An opening manager opens the deposit and enters an amount in the verified amount field, and then enters a validated amount based on the bank deposit slip.

Note: Once a deposit has been validated, it no longer appears on this screen.

2.	Enter a bag number, notes, and a deposit amount.

3.	Click Save to keep your entry.

4.	To verify the deposit amount, enter an amount in the verified amount field and click Save.

5.	Likewise, to validate the amount, enter an amount in the validated amount field and click Save.

Note: Depending on security settings, some managers may be restricted from entering, verifying, or validating deposits.

 

Entering a Deposit (Rapid Method with Cashier Checkout):

Entering a deposit using the Rapid Method as described above may give you the option to create a deposit based on one or more cashier checkouts.

1.	From the Sales Switchboard, click Deposits.

The Deposits screen shows any deposits that have been entered for the current business day, the verified amount, and who has entered and verified the amounts. If you scroll right, there is also a field to validate the amount.

Notice there is now a new and a lookup button.

 

2.	To enter a new deposit, click new. This opens the Deposits screen.

3.	Enter a bag number and notes.

4.	Select which cashier checkout(s) to use for the deposit. This populates the total checkout and the total deposits fields.

5.	If necessary, enter an open amount to make a manual adjustment to the deposit amount.

Note: Depending on security settings, some managers may be unable to enter an open amount.

6.	Click Save to keep the deposit settings.